Home / SOP

KARNAL SHER KHAN CADET COLLEGE SWABI

SOP - Sick Report, Hospital Admissions and Leave

1. General

A sick reporting slip duly signed by the HM will be submitted to the SMO for the diagnosis, treatment and recommendation for disposal. Cases may be marked with attend A, B, C, excused shoes, soft diet, bed rest, referral or M&D. All cases are routed back to HM and SHM/Adjt for formal approval, endorsement, and follow-up.

2. Hospitalization

Cadets with severe illnesses will be admitted to the College Hospital for 24–72 hours under observation. Prolonged stays require reports from SMO, reviewed by SHM and HM, possibly shared with parents for further recommendations.

3. Special Treatment / Referrals

  1. SMO shall maintain a schedule of specialists (CMH Mardan, MMC, DHQ) on the hospital notice board. Referrals are accompanied by a nurse and college ambulance. Parents may be informed as needed.
  2. Cadets requiring treatment elsewhere should do so during official leave. Emergency cases may proceed with parents after Principal's approval.
  3. Cadets/Parents may not request hospitals/doctors of choice.
  4. Surgical or chronic cases may be referred to a specialist on parents’ request with Principal/VP approval.

4. Sick Leave

Sick leave is recommended only by the College SMO, based on diagnosis and severity. SMO will provide a report including illness details, precautions, next review, and improvement status for SHM forwarding.

5. External Medical Services

Medical services outside college are limited to CMH, Agha Khan, Shoukat Khanam, Chughtai Labs, and IDC.

6. Leave / Weekend Policy

  1. Each cadet may avail one long and two short weekends per academic year with valid parental requests.
  2. Long weekends for siblings' marriage only.
  3. Far-flung cadets leave on Thursday, return Sunday evening; local cadets leave Friday, return Sunday.
  4. No extra leave beyond the above.
  5. Cadets with poor academics or discipline are ineligible.
  6. No leave during exams except serious emergencies.
  7. Short leave allowed for emergencies (e.g., NADRA).
  8. Leave requests must be from parents in writing.
  9. Wedding leave requires a wedding card and application.
  10. Parents must submit host details for cadet leave.

7. Absent / Overstaying Leave

  1. Late on return day: Write one round of all previous subject papers within 24 hours.
  2. Morning return: 3x Extra Drill, papers 3x, Rs.1000 fine, SHM Warning.
  3. One-day late: 5x Extra Drill, papers 5x, Rs.2000 fine, SHM Warning.
  4. 2–8 days late: Daily fine Rs.2000, 7x Extra Drill, syllabus rewriting, SHM Warning, uniform restriction.
  5. 10+ days absent: Admission may be canceled.
  6. Returns after b–d cases: Must report with parent/guardian.
  7. Medical absences: Parents must submit medical and lab reports within 24 hours for leave sanction. Otherwise considered ABSENT.